Job Description

Job Description

Job Description

Role Summary

The Accounts Payable Specialist I plays an essential role in supporting a high-performing Accounting team. This position helps ensure that financial transactions are accurately recorded, processed in a timely manner, and handled with strong internal controls. With a focus on precision, collaboration, and continuous improvement, this role contributes to the smooth daily operations of the accounting function while supporting a mission-driven environment dedicated to high standards and outstanding service.

  Duties

• Manage and maintain the Accounts Payable inbox, responding to inquiries and seeking support when appropriate.

• Address vendor questions and assist with researching and resolving discrepancies.

• Collaborate with fellow Accounts Payable Specialists to support account reconciliations by identifying or reviewing posted A/P transactions.

• Review and distribute invoices by entity and department in alignment with established guidelines.

• Assist with weekly check runs, including matching checks to invoices and preparing check stock for printing.

• Identify and communicate opportunities for process and policy improvements.

• Perform administrative tasks and ad hoc projects as assigned.

• Complete daily filing of checks and invoices, as applicable.

• Support vendor account reconciliation efforts.

• Utilize accounting software and systems to manage A/P transactions as part of future process enhancements.

• Demonstrate and promote a strong commitment to core values, including compassion, excellence, resourcefulness, inclusivity, and exceptional service.

• Uphold service principles, including greeting, respecting, enhancing experience, assisting, and expressing gratitude in all interactions.

• Other duties as assigned.

  Required Qualifications

• Associate Degree in Accounting or Business Administration, or

• Specialized Accounting Certificate, or

• One additional year of directly related experience in lieu of the degree or certificate.

• Minimum of 3 years of Accounts Payable experience.

Knowledge, Skills, and Abilities

• Strong communication and interpersonal abilities.

• Fundamental knowledge of processing vendor invoices for payment.

• Ability to analyze issues, demonstrate resourcefulness, and resolve problems promptly.

• Ability to respond courteously and professionally to inquiries or concerns from vendors or internal departments.

• Excellent data entry accuracy and speed.

• Availability to work occasional evenings and weekends.

  Desired Qualifications

• Familiarity with modern accounting software and systems.

• Interest in process improvement and operational efficiency.

• Enthusiasm for contributing to a collaborative, service-focused team.

Location & Work Type

• Professional office environment.

• A hybrid schedule may be available after 3 months, typically involving 2–3 days on-site and 2–3 days remote per week.

If you're interested, please reply to this advertisement or directly email your resume to me at [email protected] or by calling/texting (949) 295-5951.
I strive to reply within 48 hours. Looking forward to connecting with you soon. Thank you!

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